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Set Your Schedule

Now that you have booking types, let's add them to your schedule so visitors can actually book.

What You'll Do​

  • Understand recurring vs. one-off sessions
  • Add recurring sessions to your weekly schedule
  • Create one-off sessions for special events
  • Manage your calendar

Recurring vs. One-Off Sessions​

Recurring Sessions​

These happen on a regular schedule—same day, same time, every week.

Best for:

  • Regular classes that repeat weekly
  • Standard operating hours
  • Predictable, ongoing offerings

Example: "Morning Flow – Every Monday, Wednesday, Friday at 6:00 PM"

One-Off Sessions​

These happen once on a specific date.

Best for:

  • Workshops and special events
  • Holiday classes
  • Guest instructor sessions
  • Trial runs before adding to regular schedule

Example: "Guest Instructor Workshop – Saturday, March 15 at 2:00 PM"

The Power of Both

Many spaces combine both approaches. Run your regular schedule as recurring sessions, then add special events as one-offs.

Setting Up Recurring Sessions​

1. Navigate to Schedule​

From your dashboard, go to Bookings > Schedule in the sidebar.

2. Select a Booking Type​

Choose which booking type you want to schedule.

3. Click "Add Recurring Session"​

This opens the recurring session form.

4. Choose Day(s) of Week​

Select which days this session repeats:

  • Monday only
  • Monday, Wednesday, Friday
  • Every weekday
  • Weekends only

5. Set the Time​

Choose when the session starts. The end time is calculated automatically based on the booking type's duration.

6. Set Date Boundaries (Optional)​

You can limit when recurring sessions are active:

  • Start date — When should this schedule begin?
  • End date — When should it stop? (Leave empty for indefinitely)

Use cases:

  • "Summer schedule starts June 1"
  • "This class ends when the semester finishes"
  • "Holiday hours through December 31"

7. Save the Recurring Session​

Click Save and the sessions will appear on your calendar.

Adding One-Off Sessions​

1. Navigate to Your Calendar​

From Bookings > Schedule, view your calendar.

2. Click "Add One-Off Session"​

Or click directly on a date in the calendar.

3. Select a Booking Type​

Choose which type of session this is.

4. Set Date and Time​

Pick the specific date and start time.

5. Adjust Capacity (Optional)​

One-off sessions inherit the booking type's capacity, but you can override it:

  • Larger venue? Increase capacity
  • More intimate setting? Decrease capacity

6. Add Notes (Optional)​

Add any special details:

  • "Guest instructor: Master Somchai"
  • "Location: Outdoor pavilion"
  • "Bring your own mat"

7. Save​

Click Save and the session appears on your calendar.

Managing Your Schedule​

View by Week or Month​

Toggle between week and month views to see your schedule at different scales.

Edit Sessions​

Click any session to:

  • Change the time
  • Adjust capacity
  • Add notes
  • Cancel the session

Cancel Sessions​

If you need to cancel a session:

  1. Click the session
  2. Click Cancel Session
  3. Choose whether to notify people who've booked
Canceling Recurring Sessions

When you cancel a recurring session, you can:

  • Cancel just this occurrence (one week)
  • Cancel all future occurrences (end the series)

Be careful which you choose!

Pause Recurring Sessions​

Going on vacation? You can pause recurring sessions without deleting them:

  1. Edit the recurring session
  2. Set an end date for when you're leaving
  3. Create a new recurring session starting when you return

Or add one-off "closed" markers to your calendar.

What's Next?​

Your schedule is set! Now let's learn how to handle bookings as they come in. Head to Manage Bookings.

Common Schedule Patterns​

Morning/Evening Classes (Movement)​

  • Recurring: Mon/Wed/Fri 6:00 AM
  • Recurring: Tue/Thu 6:00 PM
  • One-off: Saturday workshops

Drop-in + Private (Spiritual)​

  • Recurring: Daily 9:00 AM group session
  • One-off: Private sessions as needed

Workshop-Based (Creative)​

  • One-off: Weekend workshops (primary offering)
  • Recurring: Weekly open studio hours

Reservation Windows (Hospitality)​

  • Recurring: Daily 6:00 PM - 10:00 PM table slots
  • One-off: Private event bookings